Faculty Wage Assignments

Overload assignments for full-time salaried faculty members are subject to policy HRM-045, Faculty External Consulting and Internal Overload. Faculty members are eligible for overload only during the months when they are receiving salary and when their effort is already at 100% (i.e. 1.0 FTE). Salaried faculty members who are employed on a part-time basis (less than 1.0 FTE) are not eligible for overload. 

Overload is paid as period activity pay and must be set at a rate that is commensurate with the faculty member’s current salary.

Before an overload assignment begins, departments are required to complete the Faculty Internal Overload Authorization Form, obtain the required approvals, and enter the overload action in Workday as Period Activity Pay/Overload with the completed form attached. Overload actions entered into Workday without the appropriate documentation will not be processed. 

A. Eligibility & Limitations 

When a faculty member is paid “period activity pay”, a form of compensation in which a lump sum payment divided and paid out more or less evenly over a specific period of time for a designated activity, it is referred to as “wages” or “wage payments”.

Faculty members who are employed on a twelve-month basis may not receive wages.

Wage payments may be made to faculty members on 9-, 10, or 11- month appointments during the months when they are not receiving salary. Wages may be used to compensate faculty members for such activities as teaching in Summer Session, conducting research, and/or taking on temporary administrative work.

With the exception of Summer Session teaching, which is covered below, faculty wages must be set at a rate that is commensurate with their prior academic year salary.

The total allowable wages from all sources for the summer period is limited in proportion to the faculty member’s prior academic year full-time equivalent salary and available effort. For example, for nine-month faculty members, total wages from all sources for the summer period may not exceed 1/3rd of the faculty member’s salary during the prior academic year.

Salaried faculty members who are paid using a wage assignment are not eligible for retirement contributions in association with that assignment.

Nine-month faculty members who have secured funding for one or more summer months for two or more consecutive years may be converted to a 10-, 11- or 12-month salary bases, as appropriate. Once converted, retirement contributions will be made on the additional salary in accordance with the individual faculty member’s terms of employment.

B. Summer Session Teaching

Appointments for summer teaching are made by the director of the Summer Session through the schools and departments. A full load consists of teaching two courses (three semester hours each) over the eight-week session or one course over a two-, three-, or four-week period. A special wage schedule prepared by the Director of the Summer Session, determined by the Summer Session budget, is the normal basis for compensation.

The Summer Session faculty handbook explains the details of summer appointments and other administrative matters.